In professional and personal communication, the phrase “I will get back to you” is commonly used to indicate that you need time to gather information or consider a request before providing a response. However, relying solely on this phrase can sound generic or even dismissive.
Expanding your repertoire with alternative expressions can make you sound more professional, considerate, and engaged. This article provides a comprehensive guide to various ways to say “I will get back to you,” along with explanations, examples, and practice exercises to enhance your communication skills.
This guide is beneficial for students, professionals, and anyone looking to improve their communication skills.
Table of Contents
- Introduction
- Definition
- Structural Breakdown
- Types and Categories
- Examples
- Usage Rules
- Common Mistakes
- Practice Exercises
- Advanced Topics
- FAQ
- Conclusion
Definition
The phrase “I will get back to you” is a common idiom used to indicate that the speaker will provide a response or information at a later time. It serves as a placeholder, acknowledging a request or question while implying that an immediate answer is not possible. The phrase signals an intention to follow up, but it lacks specificity regarding the timeframe or the nature of the response. Understanding its function and limitations is crucial for effective communication. It can be categorized as a promise, albeit a vague one, and its success depends on the context and the speaker’s reliability.
Structural Breakdown
The phrase “I will get back to you” follows a simple structure:
- I: The subject pronoun, referring to the speaker.
- will: An auxiliary verb indicating future tense, expressing intention or promise.
- get back: A phrasal verb meaning to return a communication or response.
- to: A preposition connecting “get back” to the recipient.
- you: The object pronoun, referring to the person receiving the response.
The structure can be modified to include additional information, such as a timeframe (“I will get back to you tomorrow”) or a reason for the delay (“I will get back to you after I check with my manager”). The core elements, however, remain consistent.
The use of “will” makes it a statement of intent, differentiating it from a question or a suggestion. Understanding the grammatical construction allows for a more nuanced application and adaptation of the phrase.
Types and Categories
There are several categories of alternative phrases that can be used instead of “I will get back to you,” each with its own nuance and level of formality. Choosing the right phrase depends on the context, the relationship with the recipient, and the desired level of specificity.
Direct Promises
These phrases offer a straightforward commitment to respond. They are often used when you have a clear intention to follow up and want to convey certainty.
Time-Specific Responses
These phrases provide a timeframe for when you will respond. They are useful when you can estimate how long it will take to gather the necessary information or make a decision.
They add a layer of accountability and manage expectations effectively.
Inquiry-Based Responses
These phrases indicate that you need to investigate or seek information before responding. They are appropriate when you need to consult with others or gather data before providing an answer.
They demonstrate diligence and a commitment to providing accurate information.
Action-Oriented Responses
These phrases describe the specific action you will take to address the request or question. They are useful when you want to show that you are actively working on the issue.
They convey a sense of progress and commitment.
Polite Deferrals
These phrases are used when you need to postpone responding due to other commitments or priorities. They are useful when you want to acknowledge the request while explaining why you cannot respond immediately.
They maintain a professional and courteous tone.
Examples
The following tables provide examples of different ways to say “I will get back to you,” categorized by the types discussed above. Each example is designed to illustrate the specific nuance and context in which the phrase can be used.
Direct Promises Examples
These phrases offer a simple and direct commitment to respond. They are suitable for situations where you want to convey certainty and assurance.
| Phrase | Context |
|---|---|
| I’ll be in touch. | A casual but firm promise to contact someone later. |
| I will follow up with you. | A professional way to assure someone that you will provide more information or take further action. |
| I’ll reach out soon. | Similar to “I’ll be in touch,” but with a slightly stronger emphasis on immediacy. |
| I promise to update you. | A more emphatic promise to provide new information as it becomes available. |
| Consider it done; I’ll respond shortly. | Expresses confidence and efficiency in handling the matter. |
| You’ll hear from me. | A straightforward assurance that you will provide a response. |
| I assure you I will provide an answer. | Formal reassurance of a forthcoming response. |
| I’m on it, and I’ll revert. | A concise way of saying you’re handling the request and will get back to them. |
| I’ll circle back to you. | Indicates you will return to the topic or issue later. |
| Expect a response from me. | A direct statement ensuring a reply. |
| I’ll make sure to get back to you. | Emphasizes your commitment to respond. |
| I will be sure to update you. | Highlights the intent to keep someone informed. |
| I’ll definitely get back to you. | Adds emphasis to the promise of a response. |
| Rest assured, I will reply. | Offers comfort and guarantees a response. |
| I’m committed to providing an update. | Shows dedication to keeping someone informed. |
| I’ll ensure you receive a response. | Highlights your role in making sure they get an answer. |
| I guarantee I’ll get back to you. | A strong assurance of a forthcoming response. |
| I’ll personally follow up on this. | Emphasizes your personal involvement in providing an answer. |
| I’ll make certain to respond. | Reinforces the certainty of your reply. |
| You can count on me to get back to you. | Indicates reliability and trustworthiness in providing a response. |
| I’ll drop you a line. | An informal way of saying you’ll send a message. |
| I’ll ping you with the details. | Suggests a quick, electronic communication with the information. |
| I’ll give you a shout. | An informal way of saying you’ll contact them. |
Time-Specific Responses Examples
These phrases provide a specific timeframe for your response, helping to manage expectations and demonstrate accountability.
| Phrase | Context |
|---|---|
| I’ll get back to you by the end of the day. | Promises a response within the current working day. |
| I’ll have an answer for you by tomorrow morning. | Sets a clear deadline for the next day. |
| I’ll respond within 24 hours. | Provides a specific timeframe for a response. |
| I’ll get back to you next week. | Indicates that the response will be provided sometime during the following week. |
| I’ll update you by Friday. | Sets a specific day as the deadline for the update. |
| Let me investigate and I’ll get back to you by Monday. | Combines an action (investigation) with a specific deadline. |
| I will have an update for you within the hour. | Promises a quick response within a short timeframe. |
| I’ll get back to you before lunchtime. | Sets a mid-day deadline for the response. |
| I’ll respond by the close of business. | Promises a response by the end of the working day. |
| I’ll get back to you in a couple of days. | Provides an approximate timeframe for the response. |
| I’ll aim to respond by the middle of next week. | Offers a flexible deadline within the following week. |
| I’ll have an answer for you by the end of this week. | Sets the end of the current week as the deadline. |
| I’ll get back to you within the next few business days. | Specifies a timeframe excluding weekends or holidays. |
| I’ll provide an update by the end of the month. | Sets a longer-term deadline for the response. |
| I’ll get back to you no later than [date]. | Provides a firm and specific deadline. |
| I’ll have the details for you by [time] tomorrow. | Sets a very specific time for the response. |
| I’ll get back to you promptly, likely before [time]. | Promises a quick response, with a possible earlier deadline. |
| I’ll have an answer for you within 72 hours. | Specifies a precise timeframe for the response. |
| I’ll get back to you shortly, within the next hour. | Indicates a quick response is expected. |
| I’ll have it to you by [day of the week]. | Sets a specific day as the deadline. |
| I’ll revert with the information by [date]. | Formal and specific commitment to respond by a certain date. |
| I will provide an update before the end of the quarter. | Sets a longer-term deadline tied to business cycles. |
| I’ll aim to have a response to you within the next fortnight. | Specifies a two-week timeframe for responding. |
Inquiry-Based Responses Examples
These phrases indicate that you need to investigate or gather information before providing a response, demonstrating diligence and a commitment to accuracy.
| Phrase | Context |
|---|---|
| Let me look into that and get back to you. | Indicates that you need to investigate the matter further. |
| I need to check on a few things, and I’ll get back to you. | Suggests that you need to verify information before responding. |
| I’ll need to consult with [name/department] before I can answer. | Indicates that you need to seek input from others. |
| Let me gather some information, and I’ll get back to you. | Suggests that you need to collect data before responding. |
| I’ll investigate this and provide you with an update. | Promises a thorough investigation and a follow-up. |
| I’ll need to do some research before I can give you a complete answer. | Indicates that you need to conduct research before responding. |
| Let me verify the details and I’ll get back to you shortly. | Promises a quick verification and response. |
| I’ll check with my supervisor and let you know. | Indicates that you need to seek approval or guidance. |
| I need to run this by [name/department] before I can respond. | Suggests that you need to get approval from others. |
| Let me find out more about this and get back to you. | Indicates that you need to gather more details before responding. |
| I’ll need to look into our records before I can answer. | Suggests that you need to review documentation. |
| Let me get some clarification on that and get back to you. | Indicates that you need more information before responding. |
| I’ll need to speak with the team before I can give you a response. | Suggests that you need to consult with colleagues. |
| Let me examine the issue and get back to you with my findings. | Promises a thorough examination and a follow-up. |
| I need to analyze the data before I can provide an answer. | Indicates that you need to review data before responding. |
| I’ll need to review the documentation before I can respond accurately. | Highlights the need to consult official documents. |
| I’ll check the specifics and get back to you promptly. | Promises a quick check of details and a fast response. |
| Let me cross-reference some information and I’ll reply. | Indicates you’ll verify details against other sources. |
| I’ll consult with the relevant experts and revert with their insights. | Suggests you’ll seek advice from specialists. |
| Let me investigate the matter thoroughly and provide a detailed response. | Promises a comprehensive investigation and a detailed reply. |
| I’ll need to gather more context before I can give you a proper answer. | Highlights the need for additional background information. |
| Let me research the background information and I’ll provide a detailed response. | Promise of a follow-up with a detailed response. |
Action-Oriented Responses Examples
These phrases describe the specific action you will take to address the request or question, conveying a sense of progress and commitment.
| Phrase | Context |
|---|---|
| I’m working on it, and I’ll let you know the results. | Indicates that you are actively addressing the issue. |
| I’m preparing a detailed response for you. | Suggests that you are creating a comprehensive reply. |
| I’m putting together the information you requested. | Indicates that you are compiling the necessary data. |
| I’m drafting a proposal and will send it to you shortly. | Suggests that you are creating a formal document. |
| I’m scheduling a meeting to discuss this further. | Indicates that you are arranging a follow-up discussion. |
| I’m processing your request and will update you on the status. | Suggests that you are actively handling the request. |
| I’m reviewing your submission and will provide feedback soon. | Indicates that you are evaluating the submission. |
| I’m coordinating with the team to resolve this issue. | Suggests that you are working with others to find a solution. |
| I’m escalating this to the appropriate department for resolution. | Indicates that you are forwarding the issue to the relevant team. |
| I’m compiling a report and will share it with you next week. | Suggests that you are creating a formal document to share. |
| I’m reaching out to the relevant parties to gather information. | Indicates that you are contacting others for data. |
| I’m analyzing the data and will share my findings with you shortly. | Suggests that you are evaluating data and will share results. |
| I’m creating a presentation to address your questions. | Indicates that you are preparing a visual aid for explanation. |
| I’m preparing a summary of the key points for you. | Suggests that you are creating a concise overview. |
| I’m formulating a plan of action to address this issue. | Indicates that you are developing a strategy for resolution. |
| I am in the process of gathering the necessary resources to address this. | Highlights your efforts to secure needed materials. |
| I am currently working to resolve this matter and will provide an update. | Shows ongoing effort to find a solution and promise of feedback. |
| I’m initiating the necessary steps to address your concern. | Indicates you’re starting the required actions. |
| I am actively engaged in finding a solution and will keep you informed. | Demonstrates active involvement and commitment to keeping them updated. |
| I’m arranging a call with the relevant team to discuss this further. | Suggests you’re organizing a meeting for detailed discussion. |
| I am currently reviewing your request with the team and will get back to you shortly. | Highlights the team’s involvement in reviewing the request with an upcoming response. |
Polite Deferrals Examples
These phrases are used when you need to postpone responding due to other commitments or priorities, maintaining a professional and courteous tone.
| Phrase | Context |
|---|---|
| I’m currently tied up, but I’ll get back to you as soon as possible. | Indicates that you are busy but will respond when you have time. |
| I have a few urgent matters to attend to, but I’ll respond shortly. | Suggests that you have immediate priorities but will respond soon. |
| I’m in a meeting right now, but I’ll get back to you when I’m free. | Indicates that you are unavailable due to a meeting. |
| I’m currently out of the office, but I’ll respond when I return. | Suggests that you are away from your workplace. |
| I’m a bit swamped at the moment, but I’ll get back to you as soon as I can. | Indicates that you are very busy but will respond when possible. |
| I’m dealing with a high volume of requests, but I’ll get to yours shortly. | Suggests that you are handling many requests but will respond soon. |
| I’m prioritizing other tasks at the moment, but I’ll get back to you later today. | Indicates that you are focusing on other priorities but will respond later. |
| I’m unavailable at the moment, but I’ll respond as soon as I’m able. | Suggests that you are currently unable to respond. |
| I’m occupied with another project, but I’ll get back to you by [time/day]. | Indicates that you are working on another project and provides a deadline. |
| I’m currently focusing on a critical task, but I’ll respond as soon as I’m finished. | Suggests that you are working on an important task and will respond when done. |
| I’m attending to other responsibilities, but I’ll get back to you shortly. | Indicates that you are handling other duties but will respond soon. |
| I’m currently engaged in another matter, but I’ll respond as soon as possible. | Suggests that you are involved in another issue and will respond when possible. |
| I’m tied up with another commitment, but I’ll get back to you at my earliest convenience. | Indicates that you have another obligation and will respond when convenient. |
| I’m currently unavailable due to other obligations, but I’ll respond promptly. | Suggests that you are unavailable but will respond quickly. |
| I’m dealing with other priorities, but I’ll get back to you as soon as I have a moment. | Indicates that you are focusing on other priorities and will respond when you have time. |
| I am presently occupied, but I will ensure to respond to you as soon as feasible. | Formal way of indicating you’re busy but will reply when possible. |
| I’m currently managing other pressing matters, but will revert as soon as I am able. | Suggests current focus on urgent tasks, with a promise to reply when available. |
| I am presently attending to other urgent matters, but I will respond to you shortly. | Formal way of saying you’re dealing with urgent issues and will reply soon. |
| I’m currently dedicating my attention to other critical tasks, but will get back to you promptly. | Emphasizes dedication to important work and promises a quick reply. |
| I am presently focused on other obligations, but I will ensure to respond to you expeditiously. | Formal way of saying you’re busy but will reply quickly. |
Usage Rules
When choosing an alternative to “I will get back to you,” consider the following rules:
- Specificity: The more specific you are, the better. Providing a timeframe shows that you are organized and respectful of the other person’s time.
- Formality: Choose a phrase that matches the formality of the situation. “I’ll be in touch” is suitable for casual communication, while “I will follow up with you by Friday” is more appropriate for professional settings.
- Context: Consider the context of the request or question. If you need to investigate, use an inquiry-based phrase. If you are actively working on it, use an action-oriented phrase.
- Reliability: Only promise what you can deliver. If you are unsure when you can respond, it’s better to be vague than to set unrealistic expectations.
- Follow-Through: Always follow through on your promise. If you say you will get back to someone by a certain time, make sure you do so. If you can’t, provide an update explaining the delay.
- Audience: Be aware of your audience. Different phrases may be more suitable depending on cultural backgrounds, age, and professional levels.
Common Mistakes
Here are some common mistakes to avoid when using alternatives to “I will get back to you”:
| Mistake | Correct Example | Incorrect Example |
|---|---|---|
| Being too vague without a good reason. | “I’ll get back to you by the end of the week.” | “I’ll get back to you sometime.” |
| Promising a timeframe you can’t meet. | “I’ll get back to you in a few days.” | “I’ll get back to you tomorrow” (when you know you won’t be able to). |
| Using overly formal language in a casual setting. | “I’ll be in touch.” | “I shall revert to you expeditiously.” |
| Using overly casual language in a formal setting. | “I will follow up with you.” | “I’ll holler at you.” |
| Not following through on your promise. | “I said I’d get back to you by Friday, and here’s the information.” | Saying you’ll get back to someone and then not doing so. |
Practice Exercises
Test your understanding with these practice exercises.
Exercise 1: Choosing the Right Phrase
Choose the most appropriate phrase from the options provided for each scenario.
| Scenario | Options | Answer |
|---|---|---|
| A colleague asks you for data from a recent project, but you need to compile it first. | a) I’ll get back to you. b) I’m putting together the information you requested. c) I’ll think about it. | b) I’m putting together the information you requested. |
| Your manager asks for an update on a project, but you need to consult with your team first. | a) I’ll need to speak with the team before I can give you a response. b) I’ll get back to you eventually. c) Maybe later. | a) I’ll need to speak with the team before I can give you a response. |
| A client asks for a proposal, but you are currently in a meeting. | a) I’m currently tied up, but I’ll get back to you as soon as possible. b) Not now. c) Leave me alone. | a) I’m currently tied up, but I’ll get back to you as soon as possible. |
| A customer requests information you need to verify with another department. | a) I’ll get back to you sometime. b) Let me verify the details and I’ll get back to you shortly. c) I don’t know. | b) Let me verify the details and I’ll get back to you shortly. |
| A prospect requests a follow-up after an initial conversation. | a) I’ll be in touch. b) Maybe. c) I’m busy. | a) I’ll be in touch. |
| Your boss asks for a response to an email that requires research. | a) I need to do some research before I can give you a complete answer. b) I don’t feel like it. c) Ask someone else. | a) I need to do some research before I can give you a complete answer. |
| A client needs an urgent answer, but you are occupied with another pressing issue. | a) I’m currently managing other pressing matters, but will revert as soon as I am able. b) Not my problem. c) I’m on break. | a) I’m currently managing other pressing matters, but will revert as soon as I am able. |
| You need to inform a colleague about a decision by next Tuesday. | a) I’ll get back to you. b) I’ll get back to you by Tuesday. c) Never mind. | b) I’ll get back to you by Tuesday. |
| A customer asks for a discount, and you need to check with your manager. | a) I’ll check with my supervisor and let you know. b) No discounts. c) Not possible. | a) I’ll check with my supervisor and let you know. |
| You need to provide a detailed report to your client by the end of the week. | a) I’m preparing a detailed response for you. b) I’m too busy. c) Who cares? | a) I’m preparing a detailed response for you. |
Exercise 2: Rewriting Sentences
Rewrite the following sentences using a more specific and professional alternative to “I will get back to you.”
| Original Sentence | Rewritten Sentence |
|---|---|
| I will get back to you about the project proposal. | I’m drafting a proposal and will send it to you shortly. |
| I will get back to you on the meeting time. | Let me check my calendar and I’ll get back to you by the end of the day. |
| I will get back to you regarding your request. | I’m processing your request and will update you on the status. |
| I will get back to you with the answer. | Let me look into that and get back to you by tomorrow morning. |
| I will get back to you about the problem. | I’m coordinating with the team to resolve this issue. |
| I will get back to you soon. | I will follow up with you by the end of the week. |
| I will get back to you about the data. | I’m compiling the data and will share it with you next week. |
| I will get back to you on this issue. | I’m investigating this and provide you with an update. |
| I will get back to you when I’m free. | I have a few urgent matters to attend to, but I’ll respond shortly. |
| I will get back to you about the details. | Let me verify the specifics and get back to you promptly. |
Exercise 3: Fill in the Blanks
Fill in the blanks with an appropriate phrase from the list below.
Phrases: I’ll get back to you by Friday, I’ll check with my supervisor, I’m preparing a detailed response, I’ll be in touch, Let me look into that
| Sentence | Answer |
|---|---|
| I need to find out more about the policy, so __________. | Let me look into that |
| I need approval for the discount, so __________. | I’ll check with my supervisor |
| I have completed the analysis, and __________. | I’m preparing a detailed response |
| I will ensure to provide you an update, __________. | I’ll get back to you by Friday |
| I will ensure to be in contact, __________. | I’ll be in touch |
| I have to verify the information, so __________. | Let
me look into that |
Advanced Topics
Beyond the basic alternatives, there are more advanced techniques to consider:
- Conditional Promises: Phrases that include conditions, such as “If I find out more information, I’ll let you know.”
- Proactive Updates: Instead of just responding when you have an answer, provide periodic updates to show you’re still working on it.
- Setting Expectations: Clearly communicate the complexity of the issue and the potential challenges in finding an answer.
- Offering Alternatives: If you can’t provide the information, suggest someone else who might be able to help.
- Using Technology: Leverage tools like automated email responses or project management software to keep people informed.
FAQ
When is it best to use a time-specific response?
Use a time-specific response when you have a reasonable estimate of how long it will take to gather the necessary information or make a decision. This helps manage expectations and demonstrates accountability.
What should I do if I can’t meet the timeframe I initially promised?
If you realize you can’t meet the timeframe, provide an update as soon as possible. Explain the reason for the delay and provide a new estimated timeframe.
How can I avoid sounding dismissive when I need more time to respond?
Be empathetic and acknowledge the importance of the request. Use phrases that show you are actively working on it and provide a specific timeframe for your response.
Is it okay to use “I’ll get back to you” in certain situations?
Yes, it is acceptable in casual conversations or when you genuinely need time to gather information. However, in professional settings, it’s often better to use a more specific and informative alternative.
How do I handle a situation where I don’t know when I’ll have an answer?
Be honest and transparent. Explain that you need to investigate the matter and will provide updates as you make progress.
Avoid setting unrealistic expectations.
What if someone keeps asking for updates before the promised timeframe?
Politely remind them of the timeframe you provided and assure them that you are working on it. You can also provide a brief update, if available, to reassure them.
How can I ensure I don’t forget to follow up?
Use a task management system, set reminders on your calendar, or use email features to schedule follow-up messages.
Should I apologize when I need more time to respond?
A brief acknowledgment of the inconvenience is often appropriate, but avoid excessive apologies. Focus on providing a clear explanation and a realistic timeframe.
How do I respond if I realize I can’t fulfill the request at all?
Be honest and direct. Explain the reasons why you cannot fulfill the request and, if possible, offer alternative solutions or resources.
Can I delegate the task of getting back to someone else?
Yes, but ensure that the person you delegate to is aware of the context and the timeframe. Also, inform the original requester that you have delegated the task and provide the contact information of the person who will be following up.
Conclusion
Mastering alternative ways to say “I will get back to you” can significantly enhance your communication skills and professional image. By understanding the different types of responses, following usage rules, and avoiding common mistakes, you can convey confidence, competence, and consideration in your interactions.
Practice the exercises provided to reinforce your learning and continue to refine your communication skills over time. Effective communication is a valuable asset in both personal and professional settings, and mastering these phrases will undoubtedly contribute to your success.